University of
ConnecticutIntroduction
The NCS OPSCAN Processor is used to scan many different University applications. This manual will explain the procedures for scanning surveys.
No INK or Correction FLUID can be used. Any STRAY MARKS must be clearly erased.
The 120 item response form, Appendix B, can be used for a single response or multiple response survey. Survey data is scanned to an IBM compatible 3.5 inch formatted diskette and/or can be sent to a CMS account.
Survey Types
- SURVEY 1
- Only one response is permitted for each of the 120 items or questions
on the survey.
Answers are recorded as alpha characters A - J (ie: up to 10 response options). - SURVEY 2
- The same sheets can be used for up to 120 questions with multiple
answers to each question.
Answers are recorded as 1=marked and blank=not marked. That is, question 1 consists of 10 response options which will take up 10 record positions.
Obtaining Survey Manuals, Scanner Forms, and Diskettes
- Copies of the Survey Manual/Billing Form are available at UITS Production Control & Scheduling, Room M049, Math Science (ground floor) (Open Hours).
- Survey scanner forms can be obtained directly from Central Warehouse by specifying FORM NUMBER: 7281.0751.
- IBM compatible high density diskettes (3.5 inch) can be purchased from the UCONN CO-OP.
Cost for Scanner Services
Prices are located on the User Request and Billing Form for Scanning Surveys and users must complete this form before submitting survey. See Appendix B. All payments will be made at Scheduling.
Scanned Survey Data
Once the survey has been scanned, the user can choose to have the survey data transferred to a diskette and/or to their Mainframe CMS Account. See Appendix A for the output record formats for Survey 1 and Survey 2. Note that the first 24 characters of every record are a control field that is for UITS's use and should be ignored. Columns 25 - 69 are optional and can be used as follows:
Field Column Description Control Field 1-24 UITS use Name 25-44 Respondent's name ID Number 45-54 Any ID information you wish Date 55-60 Any date or numerals you wish Sex 61 M or F Grade 62-63 See sheet SP Code 64-69 This special code section can contain any number you wish.
Description of Output Records
The following is how the data records are to be interpreted:- For Survey 1
- The first 24 characters are a control field used by UITS. The next 6 fields: NAME, IDNUMBER, DATE, SEX, GRADE and SPECIAL CODE, contain either numeric or alpha data. The last part is the answer section which has 120 items. (You can have up to 120 questions.) This section will contain the alpha character A - J, reflecting the answer chosen. If either no answer or multiple answers are entered for a particular section, the answer is left blank.
- For Survey 2
- Everything is exactly the same except for the answer section. There still are 120 items, but each item can have up to 10 responses. This means that since there are 120 items, this section of the record will use 1200 positions. The answers, instead of containing letters A - J, will be a ‘1’ if marked, and a ‘ ’ if not marked.
APPENDIX A
| OUTPUT RECORD FOR SURVEY1> | |||
| FIELD | STARTING COLUMN |
ENDING COLUMN |
LENGTH |
|---|---|---|---|
24 Character |
|||
| Control Field | 1 | 24 | 24 |
| NAME | 25 | 44 | 20 |
| ID NUMBER | 45 | 54 | 10 |
| DATE | 55 | 60 | 6 |
| SEX | 61 | 61 | 1 |
| GRADE | 62 | 63 | 2 |
| SPCODE | 64 | 69 | 6 |
| Items 1-30 | 70 | 99 | 30 |
| Items 31-60 | 100 | 129 | 30 |
| Items 61-90 | 130 | 159 | 30 |
| Items 91-120 | 160 | 189 | 30 |
| OUTPUT RECORD FOR SURVEY2 | |||
|---|---|---|---|
| FIELD | STARTING COLUMN |
ENDING COLUMN |
LENGTH |
| 24 Character | |||
| Control Field | 1 | 24 | 24 |
| NAME | 25 | 44 | 20 |
| ID NUMBER | 45 | 54 | 10 |
| BDATE | 55 | 60 | 6 |
| SEX | 61 | 61 | 1 |
| GRADE | 62 | 63 | 2 |
| SPCODE | 64 | 69 | 6 |
| Items 1-10 | 70 | 169 | 100 |
| Items 11-20 | 170 | 269 | 100 |
| Items 21-30 | 270 | 369 | 100 |
| Items 31-40 | 370 | 469 | 100 |
| Items 41-50 | 470 | 569 | 100 |
| Items 51-60 | 570 | 669 | 100 |
| Items 61-70 | 670 | 769 | 100 |
| Items 71-80 | 770 | 869 | 100 |
| Items 81-90 | 870 | 969 | 100 |
| Items 91-100 | 970 | 1069 | 100 |
| Items 101-110 | 1070 | 1169 | 100 |
| Items 111-120 | 1170 | 1269 | 100 |
Back to "Scanned Survey Data"
APPENDIX B
UITS Scanning Services Request Form
- Scanner Rates
as of 01/01/06:
- $2.65 - Set-up charge
- 1.6 - Cents per document scanned
- Processing Requirements:
- Please fill out, print and sign the BILLING INFORMATION, section of the request form (see form below). All payments will be made at Scheduling using a Transfer Voucher. Please include a TV with your request.
-
Survey forms must be in large UNUSED envelopes with a clasp, (or boxes with lids are
acceptable for very large surveys), neatly stacked and
all facing the same direction
- Envelopes and/or
box lids must be clearly marked as to:
- Type of Job (Survey 1, Survey 2)
- Contact Person
- Telephone extension where they can be reached.
- Deliver forms to the UITS Production Control & Scheduling Department, Room M046.
OPEN HOURS
UITS Production Control & Scheduling, M046, Math Science (ground floor):
8:00 A.M. - 4:00 P.M.Monday - Friday (closed Saturday and Sunday).- Surveys will not be processed during the Final Exam or Midterm Exam period - No Exceptions.
- Your results will be sent to an IBM compatible high density 3.5 inch formatted diskette and/or to a Mainframe CMS Account.
Click here to open the UITS Survey Scanning Request Form PDF format.
Example of the STATISTICAL REPORT
Back to Appendix B: User Request and Billing Form for Scanning Surveys
Last updated on Feb. 2, 2006/jd